RPS035 transmittals
To be eligible for State Aid for Cyclical Reassessments, municipalities must transmit sales files at least quarterly. Follow the instructions below to establish a schedule and work with your regional ORPTS customer service team (CRM) to monitor the status. Your CRM can provide statistics and answer any questions you may have.
How to transmit RPS035
Step 1: Apply for approval of RPS035 transmittals and a schedule
Use form RP-5217 App-1 Application/Agreement for RPS035 Transmittal to ORPTS to set up a schedule and associated responsibilities. The instructions are on the back of the form.
RPS035 transmittal schedule options
| Transmit to ORTPS on | Sale dates to be included |
|---|---|
| January 15 | November sales |
| February 15 | December sales |
| March 15 | January sales |
| April 15 | February sales |
| May 15 | March sales |
| June 15 | April sales |
| July 15 | May sales |
| August 15 | June sales |
| September 15 | July sales |
| October 15 | August sales |
| November 15 | September sales |
| December 15 | October sales |
| Transmit to ORPTS on | Sale dates to be included |
|---|---|
| February 15 | November and December sales |
| April 15 | January and February sales |
| June 15 | March and April sales |
| August 15 | May and June sales |
| October 15 | July and August sales |
| December 15 | September and October sales |
| Transmit to ORPTS on | Sale dates to be included |
|---|---|
| February 15 | October, November and December sales |
| May 15 | January, February and March sales |
| August 15 | April, May and June sales |
| November 15 | July, August and September sales |
Step 2: Review, verify and enter sales into RPS or compatible system
- Enter every sale, including valid, invalid, arms length and non-arms length sales.
- Run the accumulated sales report (RPS035P3) before extracting the RPS035 file.
Step 3: Extract and transmit the RPS035 file
- Extract the RPS035 file.
- To ensure that you will transmit all sales, compare the number of sales on the RPS035P3 report to the total on the RPS035P1 report.
- Open the file to ensure it is complete.
- In addition to the file, the transmittal should include the RPS035P1 report.
- Keep a copy of the RPS035P1 report for your files.
- Email or mail the file to the Office of Real Property Tax Services (ORPTS):
Email: orpts.saleint@tax.ny.gov
NYS DEPARTMENT OF TAXATION AND FINANCE
OFFICE OF REAL PROPERTY TAX SERVICES
DATA MANAGEMENT UNIT — SALES PROCESSING
WA HARRIMAN STATES CAMPUS
ALBANY, NY 12227
Within 2 weeks of transmitting, ORPTS will notify you that your file is processed. If you do not receive notification, contact ORPTS at the email address above or at 518-474-1170.