See Utility Company Inventory Reporting System for options and instructions on how to access the reporting system.
The Rules for Real Property Tax Administration, Section 8197-2, establish the filing requirements and dates for utility property owners in New York State to file their inventory reports and related financial data. In addition, Real Property Tax Law Section 604 allows for a monetary fine and the loss of the right to review your Special Franchise Assessments if the required reports are not transmitted by the time specified in the Rules. An extension of time to file will not be considered without a written request demonstrating a valid cause for your late filing. The dates for filing of these reports are as follows.
|April 30, 2019||Financial reports for regulated and non-regulated companies (Annual Financial Report)|
|May 15, 2019||Financial reports for FERC regulated transmission pipeline companies|
|April 30, 2019||Inventory reports, which include the following (if applicable):
|August 15, 2019||Significant change inventory reports|
For regulated utility companies, submit a copy of your Annual Financial Report completed for your appropriate regulatory agency (i.e. Public Service Commission, FERC) for the year ending December 31, 2018. For non-regulated companies, submit a copy of your complete audited financial statements (income statement and balance sheet) for the year ending December 31, 2018.
Addendum to the financial report
Please complete Form RP 6.5, Addendum to the Financial Report, supplying your allowance on common equity as of December 31, 2018 and other information from your latest rate case. This information should be submitted with your financial reports.
Full-detail inventory reports
The following EXCEL templates may be used. If assistance is required, please contact an ORPTS staff member.
- RP-1 Utility Inventory Submission Verification Form
- 2.1 Structural Property Template
- 4.1 Mass Property Template
- 4.6 Mass Property - Transmission Pipeline Companies Template
- 5.1 Property Balance Report Template
- Explanation of Template Column Headings
Required supplemental information
Telecommunication companies (non-traditional telephone companies) with fiber optic lines should submit a telecommunication company supplemental report, which will provide more specifics regarding their fiber lines residing within New York State.
In addition, ORPTS requests that transmission pipeline companies submit the following supplemental data:
- Amount (barrels, dekatherms/MCF) of gas or liquids delivered or passed through New York State
- Amount (barrels, dekatherms/MCF) of gas or liquids delivered or passed through system-wide
- Miles of pipe located in New York State
- Miles of pipe system-wide
- Total investment of transmission system in New York State
Location and description of structural items
Form RP 1.1, Description Report Template, is provided for the identification of your situs type property reported on Form RP 2.1. The clear identification of this property will enhance the quality of any Advisory Appraisals provided and enhance your property's identification on the assessment rolls.
Requests for functional or economic obsolescence
Any requests for functional or economic obsolescence, including the documentation needed to support such requests, must be submitted with your annual inventory reports. Your application should include the amount or percentage of obsolescence you are requesting and the methodology used. ORPTS will review your request to determine if any obsolescence is justified. It is imperative that all related inventory, financial data, and obsolescence requests, as well as supporting documentation for your requests, be submitted to ORPTS by April 30.
For important additional information, see Economic obsolescence.
For additional information, see Obsolescence based on utilization.
Effective January 1, 2020, the valuation date for special franchise will be January 1 of the year prior to the roll year. As a result, significant change reports will no longer be required beginning in 2020. Significant change reports are still expected by August 15, 2019 for the current inventory cycle. Only changes of over $1,000,000 should be reported.
ORPTS Rules for Real Property Tax Administration require that all companies report actual changes which have occurred to plant and equipment, since their last full inventory report. This should include any new construction, retirements, or acquisitions of $1,000,000 or greater, which have occurred between January 1 and June 30, 2019. These significant changes are now due August 15, 2019.
Please report this information on either of the following forms:
|April 30, 2019||Financial reports:
|August 31, 2019||
Inventory reports, which include the following (if applicable):