Insurer of motor vehicles annual reporting requirement – payment examples

Examples of payments you must report on your information return

• payments to an auto body shop located in New York State on behalf of your insured for any kind of service provided by the shop, including a car rental during the repair period
• payments on behalf of your insured to vendors located in New York State who repair a vehicle’s glass (glass claims)
• payments for towing services to the vendor/repair shop that is repairing the motor vehicle
• payments to vendors located in New York State for service or repair of a motor vehicle regardless of whether the vehicle is registered in New York State or in another state
• payments made to a New York State vendor to repair a vehicle of a person that is not your insured (e.g., as in the case where you pay a claim against your insured, because they were liable for the accident)

Examples of payments you aren’t required to report on your information return

• payments made to your customer who is an automobile dealership, for costs of repairs to vehicles held in inventory
• payments made to automobile dealerships to cover parts and labor delivered by the dealership under service and extended warranty contracts