PrompTax petroleum business tax ACH credit format

ACH credit CCD+ format record format specifications and layout

For ACH Credit petroleum business tax (PBT) payments, the Tax Department uses the National Automated Clearing House Association (NACHA) Cash Concentration and Disbursement Plus One Addenda Record (CCD+) format.

There are two sections you must complete for the ACH Credit transaction:

Record 6 (ACH Credit payment): Includes the payment information, including to whom, how much and from whom.
Record 7 (CCD+ Special Addenda Record): Includes required PBT information.

The specifications and layouts, including examples, for Record 6 and Record 7 are detailed on the following pages. All ACH Credit PBT payments must adhere to these specifications so that they can be properly identified and correctly applied by the Department.

Record 6 specifications and layout
Field description	Field position	Field size	Field input	Notes
Record type code	1	1	6	Input is always '6'.
Transaction code	2-3	2	22	Input is always ‘22'.
Receiving Depository Financial Institution (RDFI)	4-12	9	121000248	Input is always ‘121000248'.
DFI account number	13-29	17	This is the Tax Department's bank account number.	Please call PrompTax customer service at 518-457-2332 between the hours of 8:30 a.m. and 4:30 p.m. EST to obtain this number. Left justify and leave the last spaces in the field blank.
ACH credit $ amount	30-39	10	$$$$$$$$cc	This is the amount of tax that will be remitted to the Tax Department. This field is 10 positions, right-justified, numeric and without a decimal point or commas. Any unused spaces should be filled with zeros.
Total petroleum business tax payment \1	40-54	15	$$$$$$$$$$$$$cc	This is your petroleum business tax payment amount. Input is right justified, numeric and without a decimal between dollars and cents. Any unused spaces should be filled with zeros.
Company legal name\2	55-76	22	Alpha-numeric	This is the name of the company remitting payment. Input is left-justified and alpha-numeric. Any unused field positions should be left blank. If your company name is longer than the 22 characters available, you should enter the first 22 characters just as they appear on your PrompTax enrollment application.
Discretionary data	77-78	2	Alpha-numeric	Optional.
Addenda record indicator	79	1	1	Input is always '1'.
Trace number	80-94	15	Numeric	For bank use.

\1 - This field is typically named Individual Identification Number in NACHA standards publications. Although optional, it is recommended that taxpayers (if ACH credit originating software permits and if the field is not otherwise used by your company) enter in this field the amount of their tax payment.

\2 - This field is typically named Individual Name in NACHA standards publications. It is formatted for this record to provide for entry of the taxpayer's name as it appears on the PrompTax registration application. Although optional, it is strongly recommended for control and identification purposes.

Sample ACH credit PrompTax payments using CCD + format

Record 6 example: *XYZ Corporation is making an ACH credit payment for $1,650,250.00.*
Field position	1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18	19	20	21	22	23	24	25
Value	6	2	2	1	2	1	0	0	0	2	4	8	Call the department to obtain our 10-digit bank account number.

Field position	30	31	32	33	34	35	36	37	38	39	40	41	42	43	44	45	46	47	48	49	50	51	52	53	54
Value	0	1	6	5	0	2	5	0	0	0	0	0	0	0	0	0	1	6	5	0	2	5	0	0	0

Field position	55	56	57	58	59	60	61	62	63	64	65	66	67	68	69	70	71	72	73	74	75	76	77	78	79
Value	X	Y	Z	C	O	R	P	O	R	A	T	I	O	N									A	2	1

Field position	80	81	82	83	84	85	86	87	88	89	90	91	92	93	94
Value

Record 7 specifications and layout
Field description	Field positions	Min/max field size	Field input	Footnote
Record type	1	1	7	Input is always '7'.
Addendum type code	2-3	2	05	Input is always '05'.
Segment identifier	4-6	3/3	TXP	Input is always 'TXP'.
Separator	7	1/1	*
Taxpayer identification	8-22	1/15	Alpha-numeric	Input is left-justified. Any unused positions should remain blank. Do not include check digit.
Separator	23	1/1	*
Tax type code	24-28	1/5	PT	Input is always 'PT'.
Separator	29	1/1
Tax period end date	30-35	6/6	YYMMDD (numeric)	This is the date of the tax period which you are reporting. Input is always numeric and in YYMMDD format.
Separator	36	1/1	*
Amount type code	37	1/1	M	Input is always 'M'.
Separator	38	1/1	*
Amount of Article 12-A payment	39-48	1/10	Numeric	This specifies the amount of your Article 12-A tax payment. Input is right justified. Do not put a decimal between dollars and cents.
Separator	49	1/1	*
Amount type code	50	1/1	P	Input is always 'P'.
Separator	51	1/1	*
Amount of Article 13-A payment	52-61	1/10	Numeric	This specifies the amount of your Article 13-A tax payment. Input is right justified. Do not put a decimal between dollars and cents.
Separator	62	1/1	*
Access code	63-68	6/6	Numeric	This is a confidential number provided by the New York State Department of Taxation and Finance. Input is always your six digit number.
Segment terminator	69	1/1	\	Input is always '\'.
Filler	70-83	14/14	Blank
Special addendum sequence number	84-87	4/4	0001	Input is always '0001'.
Entry detail sequence number	88-94	1/7	Numeric	For bank use.

Sample ACH credit PrompTax payments using CCD + format

Record 7 example: XYZ Corporation's taxpayer identification number is 010203045. They are making a petroleum business tax payment (PT) for the period end date of January 22, 2016. They are reporting Article 12-A tax payment of $900,000.00 and Article 13-A tax payment of $750,250.00. Their access code is 778899.
Field position	1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18	19	20	21;	22	23	24	25	29
Value	7	0	5	T	X	P	*	0	1	0	2	0	3	0	4	5							*	P	T	*

Field position	30	31	32	33	34	35	36	37	38	39	40	41	42	43	44	45	46	47	48	49	50	51
Value	1	6	0	1	2	2	*	M	*			9	0	0	0	0	0	0	0	*	P	*

Field position	52	53	54	55	56	57	58	59	60	61	62	63	64	65	66	67	68	69
Value			7	5	0	2	5	0	0	0	*	7	7	8	8	9	9	\

Field position	70	71	72	73	74	75	76	77	78	79	80	81	82	83	84	85	86	87	88
Value															0	0	0	1

The information above is formatted as follows: 705TXP*010203045*PT*160122*M*90000000*P*75025000*778899\

Updated: November 10, 2021