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PrompTax Sales and Compensating Use Tax - Fedwire Detail

 PrompTax sales and compensating use tax

Format specifications and layout for Fedwire option

All Fedwire transactions must adhere to Federal Reserve rules and format specifications to ensure timely and accurate delivery of payments. The PrompTax Fedwire payment specifications you must use for sales and compensating use tax are below.

Primary information area

Field description

Line

Field

Field input

Notes

Priority Code

1

(1)

02

Input is always ‘02'.

Receiving Bank Identifier

2

(2)

121000248

Input is always ‘121000248'.

Fedwire Type/Subtype

2

(3)

1000

Input is always ‘1000'.

Sending Bank Identifier

3

(4)

Numeric

This is your bank's transit routing number. Input is mandatory.

Fedwire Class Code

3

(5)

Numeric

Optional

Sending Bank Reference

3

(6)

Numeric

This is your bank's number.

Fedwire dollar amount

3

(7)

Numeric

This is the payment amount that will be remitted to the State of New York.

Sending bank name

4

(8)

Alpha-Numeric

Abbreviation of the sending bank's name. Input is mandatory.

Order party

4

(9)

Alpha-Numeric

This is your company's legal name. This field is mandatory and should be entered as: ‘ORG = your company legal name' i.e., ORG = XYZ Corporation. In the event your company is paying through a non Federal reserve member also include 'ORG=your company's bank'. (Originator Bank)

Receiving bank name

5

(10)

WELLS FARGO NA

Abbreviation of the receiving bank's name. Input is mandatory. Input is always ‘Wells Fargo NA'.

Product code

5

(11)

CTR

Input is always ‘CTR'.

Third party/beneficiary

5

(12)

BNF=NYS DTF

Input is is always ‘BNF=NYS DTF'.

Beneficiary account number

5

(13)

This is the Tax Department's bank account number.

Please call PrompTax customer service at 518-457-2332 between the hours of 8:30 a.m. and 4:30 p.m. EST to obtain this number.

Originator to beneficiary Information

6 & 7

(14)

Numeric

This is the company's tax identifying information. Input is mandatory and must follow the format below.

 

 

Originator to beneficiary format: Field 14

The table below shows the format for the Originator to beneficiary information field (Field 14). This field is made up of several sub-fields and is where you report specific tax return information.

 

Sub position description

Element

Position

Field size

Field input

Footnote

Segment identifier (originator to beneficiary information)

(A)

1-4

4

OBI=

Input is always 'OBI='.

Tax type code

(B)

5-6

2

ST

Input is always 'ST'.

Separator

(C)

7

1

!

Access code

(D)

8-13

6

Numeric

This is a confidential number provided by the New York State Department of Taxation and Finance. Input is always your six digit number.

Separator

(E)

14

1

!

Tax ID number

(F)

15-25

11

Numeric

Input is left-justified and alpha-numeric. Any unused positions should remain blank. Do not include check digit.

Separator

(G)

26

1

!

Tax period end date

(H)

27-32

6

Numeric (MMDDYY)

This is the end date of the tax period you are reporting. Input is always numeric and MMDDYY format.

Separator

(I)

33

1

!

Amount of 23-EOM payment

(J)

34-43

10

Numeric

This is the amount of your day 23-End of Month payment. Input is right-justified, numeric and without a decimal between dollars and cents; any unused spaces should be filled with zeros. If your liability is zero, fill the entire field with zeros.

Separator

(K)

44

1

!

Amount of 1-22 payment

(L)

45-54

10

Numeric

This is the amount of your day 1-22 payment. Input is right-justified, numeric and without a decimal between dollars and cents; any unused spaces should be filled with zeros. If your liability is zero, fill the entire field with zeros.

Separator

(M)

55

1

!

Total sales and compensating use tax payment

(N)

56-65

10

Numeric

This is the total amount of sales and compensating use tax being reported. Input is right-justified, numeric and without a decimal between dollars and cents; any unused spaces should be filled with zero. If your liability is zero, fill the entire field with zeros.

Separator

(O)

66

1

!

 

 EXAMPLE:

XYZ Corporation is making a sales tax (ST) Fedwire payment of $1,660,575.00.  Their access code is 654321 and their taxpayer identification number is 010203045.  For the period end date of January 22, 2016 they are reporting December 23-EOM, 2015 payment of $900,000.00 and January 1-22, 2016 payment of $760,575.00.  The total sales and compensating use tax payment is $1,660,575.00.

 *The numbers (fields) and letters (elements) in parentheses are to assist you in referring to the specification and layout tables. They do not appear on the actual Fedwire layout.

*Fields that your bank will provide (4, 6, and 8) are blank in this example.

 

(1)*

Line 1

0

2

(2)

(3)

Line 2

1

2

1

0

0

0

2

4

8

1

0

0

0

(4)

(5)

(6)

(7)

Line 3

$

1

,

6

6

0

,

5

7

5

.

0

0

(8)

(9)

Line 4

O

R

G

=

X

Y

Z

C

O

R

P

O

R

A

T

I

O

N

(10)

 

(11)

(12)

(13)

Line 5

W

E

L

L

S

F

A

R

G

O

N

A

C

T

R

B

N

F

=

N

Y

S

D

T

F

Call the department to obtain our 10-digit bank account number.

(A)

(B)

(C )

(D)

(E )

(F)

(G)

(H)

(I)

Line 6

O

B

I

=

S

T

!

6

5

4

3

2

1

!

0

1

0

2

0

3

0

4

5

!

0

1

2

2

1

6

!

(J)

(K)

(L)

(M)

(N)

(O)

Line 7

0

0

9

0

0

0

0

0

0

0

!

0

0

7

6

0

5

7

5

0

0

!

0

1

6

6

0

5

7

5

0

0

!

Updated: