PrompTax Withholding Tax - Fedwire Detail
Format specifications and layout for Fedwire option
All Fedwire transactions must adhere to Federal Reserve rules and format specifications to ensure timely and accurate payment deliveries. The PrompTax Fedwire payment specifications you must use for Withholding Tax are below.
| Field description | Line | Field | Field input | Notes |
| Priority code | 1 | (1) | 02 | Input is always ‘02'. |
| Receiving bank identifier | 2 | (2) | 121000248 | Input is always ‘121000248'. |
| Fedwire type/subtype | 2 | (3) | 1000 | Input is always ‘1000'. |
| Sending bank identifier | 3 | (4) | Numeric | This is your bank's transit routing number. Input is mandatory. |
| Fedwire class code | 3 | (5) | Numeric | Optional. |
| Sending bank reference | 3 | (6) | Numeric | This is your bank's number. |
| Fedwire dollar amount | 3 | (7) | Numeric | This is the payment amount that will be remitted to the State of New York. |
| Sending bank name | 4 | (8) | Alpha-numeric | Abbreviation of the sending bank's name. Input is mandatory. |
| Order party | 4 | (9) | Alpha-numeric | This is your company's legal name. This field is mandatory and should be entered as: ‘ORG = your company legal name' i.e., ORG = XYZ Corporation. In the event your company is paying through a non Federal reserve member also include 'ORG=your company's bank'. (Originator Bank) |
| Receiving bank name | 5 | (10) | Wells Fargo NA | Abbreviation of the receiving bank's name. Input is mandatory. Input is always ‘Wells Fargo NA'. |
| Product code | 5 | (11) | CTR | Input is always ‘CTR'. |
| Third party/beneficiary | 9 | (12) | BNF=NYS DTF | Input is is always ‘BNF=NYS DTF'. |
| Beneficiary account number | 5 | (13) | This is the Tax Department's bank account number. | Please call PrompTax customer service at 518-457-2332 between the hours of 8:30 a.m. and 4:30 p.m. EST to obtain this number. |
| >Originator to beneficiary Information | 6 & 7 | (14) | Numeric | This is the company's tax identifying information. Input is mandatory and must follow the format below. |
Originator to beneficiary format: Field 14
The table below shows the format for the Originator to beneficiary information field (Field 14). This field is made up of several sub-fields and is where you report specific tax return information.
| Sub position description | Element | Position | Field size | Field input | Footnote |
|---|---|---|---|---|---|
| Segment identifier (originator to beneficiary information) | (A) | 1-4 | 4 | OBI= | Input is always 'OBI='. |
| Tax type code | (B) | 5-6 | 2 | WT | Input is always 'WT'. |
| Separator | (C) | 7 | 1 | ! | |
| Access code | (D) | 8-13 | 6 | Numeric | This is a confidential number provided by the New York State Department of Taxation and Finance. Input is always your six digit number. |
| Separator | (E) | 14 | 1 | ! | |
| Tax ID number | (F) | 15-25 | 11 | Numeric | Input is left-justified and alpha-numeric. Any unused positions should remain blank. Do not include check digit. |
| Separator | (G) | 26 | 1 | ! | |
| Payroll date | (H) | 27-32 | 6 | Numeric (MMDDYY) |
This is the date of the payroll which you are reporting. Input is always numeric and MMDDYY format. |
| Separator | (I) | 33 | 1 | ! | |
| NYS tax withheld | (J) | 34-43 | 10 | Numeric | Input is right-justified, numeric and without a decimal between dollars and cents; any unused spaces should be filled with zeros. If your liability is zero, fill the entire field with zeros. |
| Separator | (K) | 44 | 1 | ! | |
| NYC tax withheld | (L) | 45-54 | 10 | Numeric | Input is right-justified, numeric and without a decimal between dollars and cents; any unused spaces should be filled with zeros. If your liability is zero, fill the entire field with zeros. |
| Separator | (M) | 55 | 1 | ! | |
| Yonkers tax withheld | (N) | 56-65 | 10 | Numeric | Input is right-justified, numeric and without a decimal between dollars and cents; any unused spaces should be filled with zero. If your liability is zero, fill the entire field with zeros. |
| Separator | (O) | 66 | 1 | ! | |
| Total tax withheld | (P) | 67-76 | 10 | Numeric | Input is right-justified, numeric and without a decimal between dollars and cents; any unused spaces should be filled with zeros. |
| Separator | (Q) | 77 | 1 | ! | |
| Final return indicator | (R) | 78 | 1 | Y or N | Specifies whether or not this is your company's final withholding tax filing. |
| Separator | (S) | 79 | 1 | ! |
Example
XYZ Corporation is making a withholding tax (WT) Fedwire payment of $1,216.75. Their access code is 778899 and their taxpayer identification number is 010203045. For the payroll date of October 20, 2015 they are reporting NYS liability of $825.50, NYC liability of $391.25 and Yonkers liability of $0.00. The total tax withheld is $1,216.75. They are not indicating this is a final return.
*The numbers (fields) and letters (elements) in parentheses are to assist you in referring to the specification and layout tables. They do not appear on the actual Fedwire layout.
*Fields that your bank will provide (4, 6, and 8) are blank in this example.
| (1)* | ||||||||||||||||||||||||||||||||||||||||||||
| Line 1 | 0 | 2 | ||||||||||||||||||||||||||||||||||||||||||
| (2) | (3) | |||||||||||||||||||||||||||||||||||||||||||
| Line 2 | 1 | 2 | 1 | 0 | 0 | 0 | 2 | 4 | 8 | 1 | 0 | 0 | 0 | |||||||||||||||||||||||||||||||
| (4) | (5) | (6) | (7) | |||||||||||||||||||||||||||||||||||||||||
| Line 3 | $ | 1 | , | 2 | 1 | 6 | . | 7 | 5 | |||||||||||||||||||||||||||||||||||
| (8) | (9) | |||||||||||||||||||||||||||||||||||||||||||
| Line 4 | O | R | G | = | X | Y | Z | C | O | R | P | O | R | A | T | I | O | N | ||||||||||||||||||||||||||
| (10) | (11) | (12) | (13) | |||||||||||||||||||||||||||||||||||||||||
| Line 5 | W | E | L | L | S | F | A | R | G | O | N | A | C | T | R | B | N | F | = | N | Y | S | D | T | F | Call the department to obtain our 10-digit bank account number. |
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| (A) | (B) | (C) | (D) | (E) | (F) | (G) | (H) | (I) | (J) | (K) | ||||||||||||||||||||||||||||||||||
| Line 6 | O | B | I | = | W | T | ! | 7 | 7 | 8 | 8 | 9 | 9 | ! | 0 | 1 | 0 | 2 | 0 | 3 | 0 | 4 | 5 | ! | 1 | 0 | 2 | 0 | 1 | 5 | ! | 0 | 0 | 0 | 0 | 0 | 8 | 2 | 5 | 5 | 0 | ! | ||
| (L) | (M) | (N) | (O) | (P) | (Q) | (R) | (S) | |||||||||||||||||||||||||||||||||||||
| Line 7 | 0 | 0 | 0 | 0 | 0 | 3 | 9 | 1 | 2 | 5 | ! | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ! | 0 | 0 | 0 | 0 | 1 | 2 | 1 | 6 | 7 | 5 | ! | N | ! | |||||||||