Approved Vendors for NYS-45 Upload (Publication 72)
Changes to withholding tax and wage reporting take effect March 2025
The Tax Department is streamlining withholding tax and wage reporting forms and Web File applications. Beginning March 2025, these improvements will affect the way you file. For detailed information, see Significant changes coming to withholding tax and wage reporting.
We’re updating our website, publications, and other content to reflect the coming changes. To stay up to date, check back frequently or subscribe to Withholding tax emails.
Important information regarding scheduling withholding tax payments and e-filing first-quarter 2025 returns
Due to the upcoming changes to withholding tax and wage reporting, you cannot currently schedule payments for dates after March 20, 2025, or electronically file first-quarter 2025 returns. When our changes are live, you will be able to resume scheduling payments and begin electronically filing first-quarter NYS-45 returns.
If you need to report you permanently ceased paying wages subject to withholding prior to March 20, 2025, you must submit a paper Form NYS-45, Quarterly Combined Withholding, Wage Reporting, and Unemployment Insurance Return.
The tax preparation software products listed below are approved by the Tax Department for the NYS-45 Bulk Upload. Preparers and payroll services that report for at least 10 employers may use this upload process.
Publication 72 details the upload process which includes Part A - Unemployment Insurance, and Part B - Withholding Tax of the NYS-45 return. It does not include Part C - Employee Wage and Withholding information.
All users must:
- contact the department to request an agent code and access to a specific Online Services link
- send test files before the department grants access to file actual return information.
You may use any software product available; however, if you use one of the software products listed below you will not need to send test files prior to being granted access. If you use an approved software product, you still need to contact us to obtain the agent code and link required for filing.
Please refer to Publication 72 for details about the NYS-45 Upload.
| Software developer | Product name | More information |
|---|---|---|
| CFS Software 1445 Los Angeles Ave., Suite 214 Simi Valley, CA 93065 Mailing address: PO Box 879 Simi Valley, CA 93062-0879 |
CFS Payroll System Taxtools | www.taxtools.com Support: 800-343-1157 |
| Drake Software 235 East Palmer Street Franklin, NC 28734 |
Client Write-Up | www.drakesoftware.com Support: 828-349-5547 |
| Financial MicroSystems, Inc. 3000 Langford Rd., Ste 2500 Peachtree Corners, GA 30071 |
Client Ledger System Software | www.clientledgersystem.com Support: 770-446-5708 |
| MPAY, Inc. 9920 Kincey Ave., Suite 120 Huntersville, NC 28078 |
Millennium | www.mpay.com Support: 888-632-2940 taxinfo@mpay.com |
| San Diego IT Solutions, Inc. 6435 Alexandri Cir Carlsbad, CA 92011 |
Payroll Co-op, the permanently free online payroll | https://payrollcoop.com Support: contact@payrollcoop.com |